Why we use your personal information

We use your data for the following purposes:

  • To send press releases and articles of interest;
  • To invite and send you information regarding our events;
  • To take photographs for future campaigns and promotions;
  • To write case studies for publication and to keep them updated;
  • To identify if you have registered with the Fundraising Preference Service, Corporate Telephone Preference Service, Telephone Preference Service and/or have notified the Trust that you do not wish to be contacted and/or receive direct marketing information regarding our services and activities;
  • Unless we have identified (or been made aware) you do not wish to receive marketing information, as per above – to contact you directly in the future regarding our services, future fundraising campaigns and/or events (i.e. via postal and electronic marketing);
  • To send you newsletters regarding the Trust’s activities;
  • For financial reporting;
  • For external use such as Annual Review.

How we obtain your personal information and the types of personal information we may obtain

Your personal information is collected via Vuelio or directly given by you.

We process the following types of personal information in relation to you - e.g. (this is not an exhaustive list): -

  • Publication type e.g. radio, magazine, press;
  • Publication name;
  • publication email;
  • publication contact name;
  • Telephone number;
  • Named person in photograph;
  • Quote from person;
  • Information about history for case study including medical

Our legal basis for using your personal information

The processing of your personal information is based upon the lawful basis of:

  • Case Study Contacts - Consent- We will obtain your permission for the purpose of inclusion in press articles and/or case studies (i.e. we will always obtain your fully informed, freely given, consent).
  • Media Contacts - Legitimate Interest- For the purpose(s) of sending you press articles and event information for inclusion in your publication for public interest.

Who we may share your personal information with

We may share your information with: -

  • The Trust’s Technology Providers, who support our day to day operations

The transfer of your personal information to a Country or International Organisation outside of the European Union

We intend to transfer personal information outside of the European Union, to some of our Technology and/or Marketing Partners.

These transfers occur on the basis of the protection provided by the EU-US Privacy Shield.

How long we keep hold of your data

We retain the personal information processed by us, only for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation). In the absence of specific legal, regulatory or contractual requirements, our baseline retention period for your personal information and other documentary created is 2 years from consent or unless updated by Veulio. Our Records Retention Policy sets out how long records should be retained.

Automated Decision Making & Profiling

We do not make any decisions in relation to your personal information, solely by automated means without any human involvement (e.g we do not conduct automated decision making).

Neither do we conduct any automated processing of personal information to evaluate certain things about you (e.g. we do not conduct profiling).